We (the University of Oxford) are the ‘data controller’ for the information you provide, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated UK data protection legislation.
How we use your data
This survey is used to generate a personal statement response as part of your application to either the MSc in Social Data Science or the MSc+DPhil in Social Data Science at the Oxford Internet Institute, University of Oxford. Only responses that are saved and uploaded as a PDF as part of a complete application by the relevant deadline will be assessed by the admissions panel.
The lawful basis on which we process your personal data is consent under article 6(1)(a) of the General Data Protection Regulation and legal obligation - under article 6(1)(c). You are not obliged to complete this form so if you choose to submit a response, we take that to mean you have consented to us processing your personal data. The online survey provider records the date and time of your submission but not your name, email or IP address.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose.
Who has access to your data?
This survey is being carried out by the Oxford Internet Institute at the University of Oxford. The survey administrator has access to the raw data. Survey responses that are uploaded as part of a complete application by the relevant deadline will be read by the Oxford Internet Institute admissions panels for the MSc in Social Data Science and MSc+DPhil in Social Data Science.
The data in this survey is collected using a service from Jisc (Online surveys). The University has a licence agreement to use this service.
Retaining your data
We will retain your data (individual survey response linked to a response ID) for 1 year from the survey closure date.
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website. Third parties that process data on our behalf will do so only on our instructions and where they have agreed to keep it secure.
Where we store and use your data
We store and use your data on University premises in electronic format. The University has an institutional contract with Online surveys (part of Jisc). All survey data are collected over encrypted SSL connections and stored securely on Jisc servers in compliance with UK data protection laws. Only the Survey Administrator has access to the survey account.
All data that is transferred within the University will be password-protected and shared securely via OneDrive. No data will be transferred outside the UK/EEA. All survey data is stored securely on Amazon Web Services servers in the Republic of Ireland.
Information on your rights in relation to your personal data are explained here: https://compliance.web.ox.ac.uk/node/673106.
You can withdraw your consent to the processing of your survey data at any time by contacting email@example.com. If we can identify your response, we will delete it from the dataset and stop processing it from that point onwards. You will have to provide some information about your response (e.g. day of submission, or elements of your free text comments) to help us identify it. We may not be able to remove your data if it has already been processed in such a way as to make it no longer identifiable.
If you wish to ask any questions about our use of your personal information please contact us via the Survey administrator (firstname.lastname@example.org).
If you want to exercise any of the rights described in the above link or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance team at email@example.com